Membership, Fees & Deposit Refund Policy

Essendon Royals Soccer Club (ERSC) needs your fees to operate and remain financially viable. Your fees are the major source of income for our club. Your fees enable the club to provide you with the playing and training facilities, playing and training equipment, coaching, affiliation fees, referee fees, insurances, trophies and all the other extras that go towards making our club the friendly and family orientated place that it is.

Membership or other payments

Membership fees as standard are paid in 2 installments:

  1. Membership deposit payment required to secure the membership offer

  2. Membership balance payment finalising the balance of membership fees

These can be paid through the following means:

  • Through the club website

  • In person at the club to a sanctioned club official via credit card or cash

Paying in Fee installments

Fees can be paid in installments in an agreed payment plan with the club treasurer in writing. Such plans will only be provided to members in extenuating circumstances. Any member in need to pay fees in installments should contact the club at

Special Circumstances

Any member in need of assistance to pay fees should contact the club at

Club Officials

Club officials such as committee members, coaches or other club volunteers may be eligible for full or whole fee waiving under the Essendon Royals Volunteer Discount Policy.


On occasions a club member may leave our club or stop playing football and seek to have registration fees refunded. Accordingly, the club has adopted this refund policy.


In the event of a deposit being placed with the club to hold a membership or academy position, no refund will be provided if the player decides not to participate under any circumstances.

Membership Fees

In the event of a refund of registration fees being sought the following principles will apply.

  1. Generally any costs incurred by the club will not be refunded.

  2. Before January 31 on the calendar year, members will be refunded 60% of membership fees or as determined by the club.

  3. Before Round 1, members will be refunded 50% of membership fees or as determined by the club.

  4. Between Round 2 & Round 5, members will be refunded 25% of membership fees or as determined by the club.

  5. After Round 5 no refund will be provided unless the relevant committee director determines that a portion of fees can be refunded due to extenuating circumstances.

  6. Refund requests caused by exceptional circumstances (e.g. serious illness or injury, relocating of parent/s etc) may be considered by the Club committee on an individual basis.

  7. Where a player's registration is withdrawn by the Club for breaches of the Essendon Royals Codes of Behaviour or any FFV or FFA Code of Behaviour, no refund, regardless of other circumstances will be paid.

  8. Registrations are not transferable between players.

Any request for refund of fees must be sent to the club in writing to and be forwarded for the attention of the Club Treasurer by e-mail.

The Club Treasurer and at least one other committee office bearer will evaluate the request and decide on the outcome.